Gina's Bookkeeping offers a number of ways you can work with us. Whether you have ongoing or occasional needs, we can develop a relationship that works.
Below are a few examples of our client relationships. To discuss how we can work with you, contact us.
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Larry was flying back and forth between Japan where his family was living and the mainland where his client were located. He needed someone to manage his day-to-day financial affairs.
Services delivered:
- Quickbooks access. We set Larry up with joint access to his QuickBooks file on our secure server which provides 24/7 access so he could invoice his clients while we took care of the rest of his bookkeeping. He gave his vendors our mailing address.
- Accounts Payable. We input his bills into QuickBooks so he can run a weekly report and tell us which bills he wants to pay.
- Account reconciliation. We use downloaded bank and credit card statements to reconcile his accounts on a monthly basis.
- Reporting.Larry is able to run any and all the reports he needs using his joint access to the file.
- Submit to accountant. At the end of the year, we create a backup file to send directly to his tax accountant. The accountant then gives us the adjusting entries for the year-end and we update his file.
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Robert owns a UPS store that utilizes a POS system. He needed to keep his QuickBooks file on his computer so he could link it with his POS system; however, he didn't have time to handle all the bookkeeping.
Services delivered:
- Access. He setup GoToMyPC on his computer so we could take care of everything remotely. We work flexible hours, so there is seldom a problem with Robert needing the computer at the same time we do.
- Account reconciliation. The paperwork is sent to us electronically and processed in the evening hours. Since the QuickBooks file is located on Robert's computer, he always has access to it.
- Submit to accountant. At the end of the year we create a backup file to send directly to his tax accountant. The tax accountant then gives us the adjusting entries for the year-end and we update his file.
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Cascade Ski Club needed a new bookkeeper they could trust. The board of directors has the potential to change every year but they didn't want their bookkeeper changing every year.
Services delivered:
- Access. Cascade didn't require access to their QuickBooks file and only wanted monthly reports of their financial position sent to the current treasurer. There was no need to set them up with joint access.
- Bill paying. Their bills are forwarded to us from both the Lodge and from the treasurer. We process checks and send them to the treasurer for signing and mailing.
- Bank reconciliations. The bank statements are downloaded and sent to us via email. Reconciliations are completed and reports are sent.
- Accountant submission. At the end of the year, we create a backup file to send directly to their tax accountant. The accountant then gives us the adjusting entries for the year-end and we update the file.
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Heidi was the new Business Manager at a doctor's office and walked into a mess that she wasn't sure how to sort out. She didn't have a lot of experience with bookkeeping or QuickBooks but she knew the basics. She was finding a need to spend a lot of time managing the business affairs of the company and not a lot of time to do the bookkeeping. She needed some help.
Services delivered:
- As-needed support. When she finds herself overloaded with work, Heidi contacts us and makes arrangements to send her bills and/or bank statements via fax, email or in person.
- Data entry. We enter all the bills so Heidi can pay them in a timely manner.
- Bank reconciliation. She faxes or emails us her bank statements so that we can reconcile them.
Heidi is in control of how much or how little she uses our services based on her needs. |
Frederico owns a Pressure Wash business and he needed someone to organize his income and expenses so that his accountant could prepare his taxes at year-end.
Services delivered:
- Account reconciliation. Each month Frederico delivers his receipts, bank and credit card statements and any other financial information we need. We enter everything into QuickBooks, and reconcile the accounts.
- Submit to accountant. At the end of the year we create a backup file to send directly to his tax accountant. The tax accountant then gives us the adjusting entries for the year-end and we update his file. His original paperwork is returned to him at the end of the year. (some of our clients like the paperwork back each month, others like to get it all back at once)
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Ben&Greg own a lot of property, many of which are rentals. Their accountant recommended they meet with us, as he wanted them to work with a bookkeeper that had understood the details that are required when you own several properties.
Services delivered:
- Account reconciliation. We get copies of all the checks that are written each month so they can be processed in QuickBooks. We also receive copies of all the bank statements for each LLC and copies of the many loan documents and HUD statements on each of the properties they own.
- Several of the properties are rentals and many are purchased for resale. We understand the "job costing" that is necessary to keep the books straight and make work easier for the accountants.
- When the work is made easier for the accountants it means a lower bill to have the tax returns prepared.
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